We are seeking a New Project & data Engineer who will provide administrative and operational support across multiple projects, focusing on data accuracy, invoice processing, and system coordination. This role uses Microsoft Excel, and various customer systems to manage documentation, track workflows, and support reporting efforts. In addition to specific project responsibilities, this technician will assist with broader, sometimes undefined support tasks to help keep operations running smoothly and efficiently.

This is a customer facing in-office position (2-3 days/weekly) therefore candidates must reside in Los Angeles, CA.

Responsibilities:

Invoicing and Financial Tracking:

• Create RFI invoices and update Excel trackers with Sales Order replacement invoice numbers.
• Download, organize, and send invoice PDFs and backup documentation to internal invoicing teams and customers
• Maintain and update invoice trackers to ensure accurate billing cycles and document history.

Project & System Support:

• Perform quality control checks for pole and data entries by comparing information across systems
• Conduct Sales Order QC and PO Matrix validation to identify discrepancies or missing documentation.
• Load daily customer attainment reports into Smartsheet and update operational dashboards as needed.
• Troubleshoot issues and inconsistencies across reporting in, Smartsheet, Excel and customer platforms.

Reporting and Communication:

• Send daily Operations Attainment Reports, including exporting, formatting, and uploading into Excel and Smartsheet.
• Run reports from Smartsheet and coordinate locate ticket renewals with internal teams.
• Track tickets per project in a weekly Excel log and submit to customers.

General Administrative and Project Support:

• Assist with organizing, entering, and maintaining project data across internal and customer systems.
• Provide flexible support to project managers and operations staff for evolving administrative needs.
• Participate in process improvements to optimize data handling and document workflows.
• Support meeting coordination, internal reporting needs, and other assigned tasks as directed by project leadership.

Qualifications:

• High school diploma or equivalent required; coursework in business, data entry, or related fields is a plus.
• Experience with Microsoft Excel, and other Office tools (Outlook, Word, etc.).
• Familiarity with customer-facing platforms such as Taulia or similar invoicing/ticketing systems is preferred.
• Strong attention to detail with proven ability to manage data entry and quality control across multiple systems.
• Capable of balancing daily recurring tasks with shifting project-specific priorities.
• Effective written and verbal communication skills; able to work independently or within a team.
• Self-starter who is organized, adaptable, and willing to learn new systems and processes.

Benefits:

Come grow with us! Full-time employees enjoy a comprehensive benefits package that includes:

• Medical Insurance and Health Savings Account with company contribution
• Dental, Vision, Life Insurance, STD, LTD, Critical Illness Plan and more!
• 401(k) with excellent company match
• Paid time off