Osmose is seeking a Contract Administrator is a detail-oriented and organized individual who is responsible for managing all aspects of the contract lifecycle, from negotiation, proposal creation, execution, and analysis to support organizational objectives. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively with various stakeholders. Expectations include being proactive, collaborative, and able to work effectively in a fast-paced environment. This position offers an exciting opportunity for a detail-oriented individual with strong organizational and communication skills to contribute to the success of our organization.

Responsibilities:

• Contract Management: Oversee the entire contract lifecycle, from negotiation, proposal creation, execution, and analysis to support organizational objectives.
• Contract Administration: Maintain accurate and organized records of all proposals, contract documents (i.e., Purchase Orders, Statements of Work, Change Orders, etc.), and contracts, including key dates, milestones, and obligations.
• Proposal Creation: Coordinating the proposal development process, including gathering requirements, preparing proposal documents, and liaising with internal teams and subject matter experts. Reviewing request for proposal (RFP) documents and developing compliant and competitive proposals. Ensuring proposals are submitted on time and in accordance with customer requirements.
• Contract Negotiation: Collaborate with internal stakeholders to facilitate the negotiation of favorable terms and conditions for contracts, while not being the primary negotiator.
• Stakeholder Communication: Serving as the primary point of contact for contract and proposal-related inquiries from internal and external stakeholders. Facilitating communication and collaboration between cross-functional teams, including sales, legal, finance, and operations. Providing guidance and support to stakeholders on contract and proposal-related matters.
• Relationship Management: Build and maintain strong relationships with internal teams, external partners, and legal counsel. Serve as the primary point of contact for contract related inquiries and facilitate effective communication between parties.
• Process Improvement: Continuously evaluate and improve contract management processes and procedures. Identify opportunities for automation and efficiency gains to streamline contract administration tasks.

Requirements:

• Associate or bachelor’s degree in related field and/or proven experience working in contract administration, proposal management, legal compliance, or a related field.
• Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
• High level of attention to detail and accuracy, with the ability to manage multiple tasks simultaneously.
• Proficiency in contract management software and Microsoft Office Suite.
• Ability to work independently with minimal supervision and collaborate effectively in a team environment.

Benefits:

Come grow with us! Full-time employees enjoy a comprehensive benefits package that includes:

• Medical Insurance and Health Savings Account with company contribution

• Dental, Vision, Life Insurance, STD, LTD, Critical Illness Plan and more!

• 401(k) with excellent company match

• Paid time off (vacation, sick, floating holidays)

Osmose is an Equal Opportunity employer. EOE M/F/Disabled/Vet